How to Secure Email For Exchanging Confidential Documents

Billions of people use email to communicate. It’s not always the best option when it comes to send confidential documents. Data breaches and cyber-threats are on the rise. It’s important to learn how to send sensitive information securely via email.

In most cases it’s not a wise idea to share confidential information via email without encryption message or as an attachment. This includes personal information like social security numbers or passport information, bank account details and business confidential documents. However, if you need to send sensitive information via email, there are some precautions you can do to protect yourself and your recipients.

The inclusion of a disclaimer is a way to warn recipients of the potential dangers involved. These disclaimers aren’t legally binding and serve only to make clear that the email is confidential.

Other options include using an email encryption service that is more efficient and requires that both you and the recipient are using systems that allow it (e.g. PGP or S/MIME are two choices. You can also utilize programs that compress files before emailing them. This can reduce the size of the file and make it difficult for hackers to intercept your messages. You can also secure the document with a password, which makes it impossible to open without the password.

Adding a time limit to the password can make sure that the recipient can only access the document after a specific time. By enabling two-factor authentication in your email system can increase security for business emails.

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