How to Manage Productive Online Board Meetings

Online board meetings are becoming more common as companies move to a virtual workplace. This new method of conducting business requires a little bit more discipline than in-person meetings, but it is just as effective provided the meeting is conducted effectively. It is essential to establish clear expectations for all participants from the beginning and ensure that they follow the rules of the meeting.

During the meeting, make sure that discussions are focused on the top priority agenda items. Keep the agenda brief, and break it up into 15-minute sections to avoid fatigue. This will allow you to move quickly through the agenda. By incorporating breaks directly into your agenda can help to stimulate conversations and encourage participation.

Brainstorming sessions can be a great way to stimulate creativity during the meeting and can provide some extremely useful ideas. It is crucial that all team members are comfortable speaking up during these kinds of discussions. Sometimes, it’s easy for shy or quiet team members to be overlooked during these discussions which is why you should be capable of hearing them.

At the end of the meeting, ensure that everyone is reminded of the important follow-up tasks, such as taking a survey for the board or providing additional information, data, or materials requested during the meeting. These tasks can easily be handled by a robust board software solution, which enables seamless distribution of all materials to all attendees.

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