Best Practices for Taking Minutes at Board Meetings

There are a variety of best practices for taking minutes at board meetings that will increase the effectiveness of your business. Following these guidelines whether you’re a board secretary or simply taking notes, will help you to take precise and clear minutes of board meetings.

Begin by reviewing the agenda. A structured agenda will assist you in organizing the minutes of your meetings and make it easier to locate later. It’s also beneficial to develop an agenda template to fill out as the board’s meetings progress. This will ensure that the content of the minutes is pertinent and that it follows a consistent format.

Notifying who is present in the room is essential to record the final minutes. You can either add names on the agenda or distribute a sign-in form and then record the results. This will allow you to add a complete list of attendees in the minutes of the board.

Follow your outline: It’s essential to stick with the outline you created before the board meeting begins regardless of whether discussions diverge from the subject. By staying on topic it’s easier to write a concise and clear meeting minutes document that is an accurate reflection of your company’s decision-making procedures. Record the outcome of every motion, including its exact language, who initiated it, and whether it was approved or not. Include any details about reports or handouts that were distributed during the meeting. Also, list any alternatives considered when making major decisions.

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