How to Keep a Borad Meeting Online Running Smoothly

As nonprofits shift from in-person meetings to online calls, it’s important that board members know how to ensure that these meetings run smoothly. If participants are in the same room or across the globe, there are several things that could affect the quality of meetings. For instance, a participant might encounter technical issues like a frozen screen or a sudden loss of audio. Although these issues can occur however, the best method to avoid them is to plan ahead.

For instance, planning an agenda in advance will allow attendees to know what’s coming up and give feedback on possible issues prior to the meeting. This can help the meeting more efficient because the attendees can concentrate on the most important issues. Agendas can contain items in order of priority and also allocate time slots for each topic. The agenda should also contain an approximate time for the meeting to ensure that participants remain on track and do not overrun their time.

A teleconference tool allows a member to share his computer screen with other members of the group. This can help keep the online meeting running smoothly. This is particularly useful if the board is required to present financial statements, committee reports or any other kind of document that requires a visual representation.

Additionally, this feature permits individuals to make real-time changes to a file being displayed to the group. This is also beneficial when the group is looking over the data in a spreadsheet or report.

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