Must-Haves for Onboard Board Portals

After major financial scandals have rocked the markets and investors lost billions of dollars, companies began looking for ways to increase transparency and accountability. Board portals, which were then referred to as second generation portals, were engineered to securely facilitate communication and sharing of documents ma data room between board members while facilitating meetings.

Technology has changed and now includes additional features that help board members communicate more effectively before, during and after meetings, and make better decisions. However there are many different portals that are created equal and it is essential to know which tools your board really needs versus what would be nice to have.

Whether your organization is considering the first board management software purchase or upgrading to a new solution, it is important to evaluate which features are critical for an easy user experience and a high return on investment (ROI). To help you navigate the process of choosing the right software for your needs this article will outline the most important software features.

One of the most important features you should have is a dedicated meeting agenda creator. It reduces the need to share meeting materials via email and ensures that all board members receive a copy of the final agenda. Additionally having a dedicated task manager that lets secretaries assign tasks to board members helps everyone stay accountable for the responsibilities they have been assigned.

A secure document center is another must-have feature that stores all of the board’s files in one location. This tool allows board members to not email or upload files to other file hosting services such as Dropbox or Google Drive. It also gives them peace of mind knowing that their personal information is safe from unauthorized users.

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